OHJAC
Minutes of the Committee Meeting
Held at Liz Potter's,  Salterton Road, Exmouth on December 1st 2004

1. Apologies for absence	Jim Beed
The Vice-Chairman chaired the meeting in the chairman's absence
2. Minutes of last meeting	Copies had been sent to all members and was also on the website
3. Matters arising from the minutes  The Wine & Cheese Party had been a great success with 24 members attending.  Thanks were due to Barbara and Carolyn for organising the evening and also to Jim for the slide show.  Particular thanks to Rosemary for all her help on the evening.  There is also now a 'Notice-board' section on the website with thanks to all those involved. The Mince Pie walk is now confirmed on Tuesday 28 December meeting at Meldon Reservoir
4.Reports
Chairman / Vice Chairman - no report
Secretary  Details of a finca in the Sierra de Gredos Regional Park in Spain had been received.  The house comfortably sleeps twelve, although more could fit in, and is situated in an area with opportunities for walking, treking and climbing.  They are offering a 12.5% discount to club members.  It was agreed to keep the information on file for possible future ventures and to add a link to their website.  The BMC had sent a Christmas card to the club which we hope to put on the website.
Treasurer	There is a balance of £322.21 - boosted by a £14.71 profit from the wine and cheese evening.  Our membership renewal with the BMC is due on 1st April 2005 not 1st January as previously thought so we not need ask for fees until March.
Events Secretary  Details of all the planned ventures were now on the website: Mince Pie walk - 28 December; next 'Walking on Dartmoor course - 1st February 2005; Brecon Beacons - 4th - 6th March, Pete has reserved 20 beds at Llwyn y Celyn youth hostel, members to book individually but state when booking that they are ohjac members.  Transport, car-sharing to be organised when numbers known.  Group membership is £14 but easier to book individually for financial reasons.  August trip to Morillon in the French Alps is planned for the 13th - 20th, people to arrange their own accommodation and transport.  Peter Fletcher has an information pack for anyone interested.  Geneva is only 40 mins away for flights.  The two 'WOD' walks are likely to be in March and May, one to the south moor and one to the north moor.  Dart Valley Trail walk is planned for Saturday 25 June led by Peter & Rosemary Fletcher with the option of an 8 or 16 mile walk.  Suggestion of using the Jurassic Coast Bus in June for SW coastline walks.  Future possible ventures may include cycle and caving events. Easter Bunny walk will be on the 28th March - walk tbc.  Route cards would be available for some of the walks from the Events secretary via email.  Pete may prepare a general notice to advertise the club and the website to put up in the public library.
Social secretaries Due to the success of the Wine & Cheese evening the next social event will be an Indoor Picnic / Dutch evening [Faith Tea for teetotallers!] at the Venture Hall on Saturday 26 February 2005.  Members will be asked to provide food and drink.  Barbara and Carolyn will provide a tick list for the website for people to choose what they want to bring.  They will also need to bring their own glasses / beakers as they are not supplied by the hall.  
5. Discuss next year's fees and membership numbers - There are 48 members at present and 27 of them had participated in either a walking or social event so far.  Realistically this suggests that approximately 30 members may continue their membership leaving room for new people to join.  Pete’s WOD latest course had produced a number of possible new members keen to join. It is planned to keep the membership fee as £10 for existing members and £25 for new members and the deadline for re-renewing membership will be Wed 23 March 2005.  Membership will cease if fees not paid by 23 March.  The BMC fee had gone up slightly but not significantly and is due on 1st April 2005.  The AGM will take place at the Community College at 7.30pm, room to be confirmed, coffee will be available after the meeting.  The committee will meet at 6.30pm the same evening, room also to be confirmed.  We will add a new, amended membership form to the website which we hope may be able to be sent electronically.  We also hope to send a blanket email to all members with email addresses, to publicise the AGM and renewal membership details.  There are only 3 members without computer access and details would be sent to them by post or through their door.
6. New website  Thanks to Pete, and son Stuart, for the new look website. Pete now has easy access to add and amend information so it is no longer necessary to look for a volunteer to help with the website.  Pete hopes to be able to demonstrate the website at the AGM if he is able to book a computer room for the evening.  There is now a Notice-Board and Advent calendar on the website.
7. AOB  Chips Barber has declined to give us a talk as he is honorary president of the Ramblers and feels it would not be appropriate.  He has suggested we ask Bill Sleeman, as a well known local figure, instead and it was proposed that we discuss this at the AGM.
8. Date and venue for next committee meeting  6.30 pm 23 February 2005 at the Community College.  The agenda and room number will be added to the website before the meeting.
9. Date and venue of AGM  7.30 pm, 23 February 2005 at the Community College